TIME for a change

New automated system will allow flexibility in employee time keeping

TIME is an automated system for collecting time and attendance data for IU’s biweekly-paid staff and electronically feeding the information into the payroll system at the end of each pay period.

Currently, the TIME system is being used for hourly, student hourly and work-study employees paid on a biweekly basis. The flexibility of the system will allow employees and supervisors to electronically monitor and approve schedules and time worked while reducing the manual paperwork and record keeping required for the correct calculation of pay. TIME is designed to allow employees to schedule and track their work time daily and improve the efficiencies in a very labor-intensive process.

As an institution, IU stands to gain from the implementation by assuring compliance with the Fair Labor Standards Act in accurately collecting and calculating hours for the payment of overtime. The system also will assure consistency in applying university policies for other eligible payments and permit employees to access their own personal information, such as hours to be paid and time-off balances for appointed staff.

TIME will automate an extremely paper-intensive, manual process that will be fully integrated with Human Resource Management Services, resulting in a more accurate and efficient payroll process that maximizes IU’s technology investment. TIME can also provide “real-time” data for such subjects as labor/management reporting and budget preparation.

The university plans to extend the TIME system to biweekly paid appointed staff in the future. However, the date for adding the biweekly appointed staff has yet to be determined. More information will be provided as it becomes available.

Additional departments or sub-units that have hourly, student hourly and work-study employees will continue to be phased into the program.

Departments that are interested in becoming an early adopter of TIME should contact:

Indianapolis campus: Cindy Arend, carend@iupui.edu; 317-274-4383

Bloomington campus: Becki Campbell, rcampbel@indiana.edu, 812-855-8235

More details are available at the Financial Management Services Web site:

http://www.fms.indiana.edu/time/